AdaMarie Privacy Policy
Updated February 24, 2026
Scope of this Privacy Policy
This privacy notice applies to information AdaMarie, a division of Advanced Clinical LLC, collects or uses on websites, website applications, and mobile applications owned or controlled by AdaMarie., including weareadamarie.com, or affiliated companies (collectively "AdaMarie" herein referred to as “AdaMarie” “we” “us” and “our”). Affiliated companies are entities that control, are controlled by, or are under common control with Advanced Clinical LLC. This Privacy Notice is incorporated into the AdaMarie Terms of Use. Residents of California are directed to the California Consumer Privacy Act Notice which can be accessed here [CCPA].
Definitions
Employers means both employers and recruiters who are seeking employees.
Processors means those parties that process personal data on AdaMarie’s behalf. This includes entities that help us deliver our products and services to you, including but not limited to our website hosting providers, web servers and site databases, analytics, marketing assistance, customer management and communication tools, payment processing services and providing customer service
Third Parties as Required by Law means any entity or entities that must receive information because of a legal obligation. This includes both government agencies and law enforcement pursuant to a lawful request. Information may be shared with these parties to protect the rights or property of AdaMarie and our affiliated companies, investigate fraud, prevent crime, protect national security, or to protect the personal safety of users or the public. AdaMarie will take reasonable steps to share the minimum information necessary.
Personal Information means any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual, it includes, for example, identifiers such as name, address, email address, social media tags, phone number, account credentials, online identifiers, IP addresses, educational and work-related data. Personal Information also includes information about a person’s activities or characteristics when such information can reasonably be linked to them.
Capitalized terms not defined in this Privacy Notice are as defined in the AdaMarie Terms of Use.
The scope of this Privacy Notice does not cover Personal Information collected for the purposes of processing applicants to AdaMarie for direct or contract employment, managing AdaMarie employees, and administering AdaMarie benefits. Relevant Privacy Notices are provided at the time of collection for those specific purposes.
Personal Information that AdaMarie Collects, Processes, Uses, and Stores
AdaMarie collects Personal Information to:
· operate AdaMarie Services;
· contact and communicate with you when you contact us;
· analyze, improve, and optimize AdaMarie Services;
· protect AdaMarie Services and the rights of Users and others; and
· enforce terms of AdaMarie’s Services and prevent fraud and abuse of AdaMarie Sites and systems.
AdaMarie collects Personal Information the following ways:
· when you use our AdaMarie Sites and applications. We receive and store this information when you enter it on our websites, send it to us, or provide it to us in any other way; and
· automatically when you visit our sites or use our mobile applications, in accordance with our cookie policy below.
By registering with AdaMarie, creating and managing your Profile, publicly posting information in the community forum, or opting-in to surveys or share information when presented with choices, you have consented for us to use your personal information in the following ways:
a. Identifiers such as name, email address and any information contained in your LinkedIn profile
How is this type of Personal Information used?
· to create a Profile
· store your Profile in the AdaMarie Profile database
· provide AdaMarie Services
· send job alerts, newsletters, career advice, or other marketing communications
· inform you of other products or services available from AdaMarie or its affiliates
· conduct surveys, promotions and contests, and to publish the results thereof
· to conduct analytics and generate internal reports about the use of our sites and applications
· detect, investigate and prevent fraud and/or activities that may violate our policies or be illegal
How is this type of Personal Information Collected?
· from you when you create a Profile
· from publicly available information on your LinkedIn profile
Who does AdaMarie share your Personal Information with?
· employers
· third parties as required by law
· our service providers
b. Internet or other electronic network activity such as Internet protocol (IP) address, internet service provider (ISP), browser type and device ID, operating system, date/time stamp, location, and/or clickstream data
How is this type of Personal Information Used?
· provide personalized, targeted, or approximate location-based content, services, and advertising from AdaMarie and third parties
· detect, investigate and prevent fraud and/or activities that may violate our policies or be illegal
· conduct analytics and generate internal reports about the use of AdaMarie Sites and applications
· track which jobs you search for, view, and apply
· to manage customer accounts
How is the Personal Information Collected?
· automatically when you use our site or applications
Who Does AdaMarie Share Your Information With?
· third parties as required by law
· service providers
c. Professional or employment-related information such as information used to create a Profile.
How is Personal Information Used?
· provide AdaMarie Services
· to send job alerts, newsletters, career advice, or other marketing communications
· inform you of other products or services available from AdaMarie or its affiliates; conduct surveys, promotions and contests, and to publish the results thereof
· provide personalized services, information from AdaMarie and job postings from employers
How is this type of Personal Information Collected?
· from you when you create a Profile
Who Does AdaMarie Share Your Information With?
· employers
· third parties as required by law
· service providers
d. Financial Information such as Credit card number and billing information for services requiring payment
How is this type of Personal Information used?
· process financial transactions for pay-services
How is this type of Personal Information collected?
· from you when you purchase a paid service from AdaMarie
Who Does AdaMarie Share Your Information With?
· third parties as required by law
· service providers
e. Business Records such as company name, company contact(s) name and contact information, business financial records, confidential business information, recordings of calls and meetings with AdaMarie
How is this type of Personal Information Used?
· manage business relationships with AdaMarie Users
· provide support to customers and job seekers
· for training purposes to improve sales and service
How is this type of Personal Information Collected?
· from customers and/or vendors engaged in a business relationship with AdaMarie
· from you when you call AdaMarie Customer Service
Who Does AdaMarie Share Your Information With?
· third parties as required by law
· service providers
f. Sensitive Personal Information as defined by Applicable Law
Ada Marie does not collect Sensitive Personal Information other than information required for payments processing for Services.
g. Automated Processing
AdaMarie may perform automated processing of your Personal Information to analyze and predict your preferences and interests. Automated processing is necessary for us to provide our Services to job seekers and Employers. For example, automated processing allows us to match job seekers Profiles with Employers effectively, to create lists of Profiles which meet Employer criteria, to provide job seekers with job alerts and recommended jobs in accordance with their choices, to share job seeker Profiles with Employers, to display search results, administer Employer queries, and to perform certain spam and fraud detection activities to protect our Users. AdaMarie does not make decisions based solely on automated processing.
Retention and Security
AdaMarie will retain your Personal Information for as long as you continue your membership. We will delete your Personal Information from our systems within six (6) months of termination of your membership unless we are legally required to keep it longer. You may request that AdaMarie delete your Personal Information at any time by submitting a Personal Data Request. See the section entitled Your Privacy Rights for more information.
Information you post in the Ada Marie community forum or your Profile may be accessed, used, and stored by other parties around the world, including those in countries that might not have legislation that guarantees adequate protection of personal data as defined by your country of residence. While AdaMarie takes measures to safeguard your information from unauthorized access or inappropriate use, AdaMarie does not control these third parties, and we are not responsible for their use of information you post.
Your Profile. When you create a Profile, we store it in the AdaMarie Profile database which is hosted in the United States. Your Profile will be visible to AdaMarie and partner companies who enable the AdaMarie website. Your Profile may be shared with Employers as an output from an automated processing activity. If you agree at the time of creating your Profile, your Profile information i.e. name, email and LinkedIn profile information will be visible to Employers who have access to the AdaMarie Profile database. If you want to edit or remove your Profile from the AdaMarie Profile database or change your Profile visibility setting to Employers you should email job-board@ada-marie.com. Any change you make to your LinkedIn profile will be reflected in the AdaMarie Profile database without the need to request a change to your AdaMarie Profile.
We cannot control the retention, use or privacy of Profiles that have been viewed or downloaded by others. You should not post sensitive information about yourself, for example gender, marital status, health data, or any other information you would not want made public, such as your address or phone number, to any AdaMarie Site or application or to any public website.
If you apply for a job or provide your contact information to express interest in a job at a potential employer website or posting, or if you respond to a communication from an employer, you understand that you will be sharing your information directly with the relevant employer and all communications and correspondence with the potential employer will be subject to their privacy policies.
You are responsible for keeping your AdaMarie account username and password secret.
The security of your Personal Information is important to us. We utilize a variety of safeguards to protect the Personal Information submitted to us, both during transmission and once it is received. AdaMarie takes appropriate measures to secure your Personal Information from accidental loss and from unauthorized access, use, alteration, or disclosure. However, if your Personal Information is subject to an unauthorized disclosure, AdaMarie may not be able to retrieve it from the third party who accessed it. Accordingly, you should not share sensitive information, personality profiles, or other information you would not want to make public with AdaMarie
When you place an order online at AdaMarie, your credit card information is encrypted with industry standard encryption.
You should be aware that Profile may be monitored by your current employer.
AdaMarie is not intended for, nor do we knowingly collect information from, children under the age of 18.
Your Privacy Rights
AdaMarie may retain your Personal Information after you have closed your account only if reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, resolve disputes, investigate security incidents, prevent fraud and abuse, enforce our Terms and Conditions or fulfill your request to “unsubscribe” from further messages from us. We will retain anonymized information after your account has been closed.
a. Right to Request Access to Personal Information/Right to Know
Description: You have the right to know whether AdaMarie has collected Personal Information from you. You may request that AdaMarie tell you:
· the categories or specific pieces of personal information that AdaMarie has collected about you
· the categories of sources where AdaMarie obtained personal information about you
· the business purposes for which AdaMarie collects your personal information
· the categories of third parties with which AdaMarie shares personal information
You may submit a Personal Data Request to obtain a copy of personal information AdaMarie has about you.
How to Exercise: You can submit two such access requests every 12 months here: Personal Data Request.
Before we grant you access to your Personal Information, we must verify your identity. If you do not successfully verify your identity, we may be unable to fulfill your request.
We will make commercially reasonable efforts to fulfill your request within 45 days; however, if we need more time, we may extend the timeframe to 45 days and notify you.
b. Right to Request Deletion/Right to be Forgotten
Description: You have the right to request that AdaMarie delete any of your Personal Information that AdaMarie has collected from you, with certain exceptions. We may refuse your request if we are required by law to keep the information, or if the law otherwise permits us to keep information. If we deny a request, we will tell you why the request was denied. Where required, we will instruct any service providers or third parties to delete your information.
How to Exercise: You can submit two such deletion requests every 12 months here: Personal Data Request.
Before we process your deletion request, we must validate the request. We may use a third party to process request validation. If you do not successfully validate your request, we may be unable to fulfill your request.
We will make commercially reasonable efforts to fulfill your request within 45 days; however, if we need more time, we may extend the time frame to an additional 45 days and notify you.
c. Right to Correct Personal Information
Description: In certain circumstances, you have the right to request correction of any inaccurate personal information.
How to Exercise: You can submit your request here: Personal Data Request.
Before we grant your request, we must verify your identity. We may use a third-party to process identity verification. If you do not successfully verify your identity, we may be unable to fulfill your request.
After verifying your identity and the validity of your request, we will use commercially reasonable efforts to correct your personal information, taking into account the nature of the information and the purposes of maintaining it.
You may also review and update your Job Seeker profile directly by signing into your account.
d. Do Not Sell/Share Personal Information
Description: You may have the right to direct AdaMarie not to sell your personal information to third parties. AdaMarie will not “sell” your personal information in the commonly understood sense, but certain state privacy laws define “sell” in unusual ways.
You may have the right to direct AdaMarie not to share your Personal Information with third parties for certain purposes such as behavioral advertising.
How to Exercise: You can submit your request here: Personal Data Request
e. Limit the Use of Your Sensitive Personal Information
Description: AdaMarie only collects sensitive personal information for payments processing.
f. Unsubscribe from AdaMarie Communications
Description: Unsubscribe from AdaMarie email, text, and paper mail communications.
How to Exercise: Unsubscribe Link
There is no ID verification required.
g. Right to Non-Discrimination
Description: You have the right not to receive discriminatory treatment for exercising any of your rights.
How to Exercise: No action is needed.
General Contact Information
If you have questions or concerns about this Privacy notice, please contact us by email or hard copy at:
privacy@advancedgroup.com
Privacy Office
AdaMarie, a business division of Advanced Clinical LLC.
6 Parkway North
Suite 100
Deerfield, IL 60015
AdaMarie may update this Privacy Notice to reflect changes in our information practices. If we make any material changes, we will notify you as required using the email specified in your account and/or by means of a notice on this website prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.
Cookies
Our Services include the display of personalized products and content relating to your career experience and interests. We may use data we have collected about you to determine whether you might be interested in the job-postings of a particular Employer. Please see your account notification settings to customize the notifications you receive by signing into your account. Please review the Your Privacy Rights section of this Privacy Notice for more options, as well as selecting your preferred cookie settings.
Cookies: AdaMarie and its partner companies use cookies on the AdaMarie sites to analyze trends, administer websites and track users' movements around the website. Cookies help personalize and maximize your use of our site, including storing user preferences, improving search results and ad selection, and tracking user trends. You can control your cookies at the browser level, but if you choose to disable cookies, it may limit your use of certain features or functions on our website or service. You may also choose to allow certain cookies by making selections in our cookie management tool.
All nonessential cookies are disabled by default and will only be activated if you choose to opt in. You can provide consent by selecting cookie categories or clicking “Accept” in the cookie banner. We maintain records of your consent choices, including the date and categories selected, to support compliance obligations. You may change or withdraw your consent at any time through our Cookie Settings / Preference Center, and withdrawing consent is as simple as giving it.
Some cookies will remain on your computer after you have left our site. Security cookies will remain for 60 days after your last visit. Poll response cookies will remain for 90 days, and AdaMarie cookies relating to advertisements and site notices will remain for up to two years, unless you choose to delete them.
We allow partner companies who enable the AdaMarie website to view, edit or set their own cookies, just as if you had requested a web page from their site. The cookies placed by these third parties could remain on your computer after you have left the AdaMarie site for up to 1 year unless you choose to delete them.
Third-Party Providers The third parties that may set cookies or similar technologies when you visit our site/app include:
Getro – used for hosting the JobBoard and the AdaMarie Profile database. Getro cookie policy: [LINK]
Slack – used for hosting our community forum. Slack cookie policy: [LINK]
Stripe – used for processing payments. Stripe cookie policy: [LINK]
You can opt out of third-party cookies by setting your browser to decline cookies or using our Cookie Settings / Preference Center. If you delete your cookies in your computer, your opt-out cookie will also be deleted. If you change computers or web browsers, you will need to opt out again.
AdaMarie uses web beacons (sometimes called pixels) and JavaScript. We may receive confirmation when you open an email from AdaMarie if your computer supports this type of program. AdaMarie uses "Flash cookies", also known as "Local Shared Objects", to preserve video player settings and for security purposes. You can adjust your settings for your Flash cookies.
AdaMarie’s Site includes social media features, widgets, conversion APIs, and pixels such as the “Facebook Like” button and “Share This” button, also known as the “Facebook Pixel”, (“Social Media Sites”). A Social Media Site will record your engagement with our content and actions taken. This Information may be linked to targeting/advertising activities, including building custom audiences. Your interactions with these features are governed by the privacy notice of the company providing them.